Privacy Policy

1. The information we collect

The information SASSLA collects will depend on how you interact with us and may include:

• your name and contact details;
• school, preschool, employer, position and professional details;
• membership information and history;
• payment and transaction information;
• correspondence and enquiries;
• attendance at SASSLA events, professional learning or other activities;
• information you provide when seeking professional, workplace, industrial or legal assistance;
• feedback, survey responses and communication preferences;
• website usage and technical information; and
• other information reasonably necessary for SASSLA to provide its services and carry out its functions.

In some circumstances, SASSLA may receive sensitive information, including information relating to health, workplace disputes, complaints, disciplinary matters, professional association membership or other personal circumstances. We will only collect sensitive information where it is reasonably necessary for our activities and where collection is permitted by law.

2. How we collect information

Where practical, SASSLA collects personal information directly from you. This may occur when you:

• apply for or renew membership;
• contact SASSLA for assistance;
• communicate with our staff, representatives, advisers or lawyers;
• register for an event or professional learning opportunity;
• complete a survey or provide feedback;
• subscribe to communications;
• use our website or online services; or
• otherwise interact with SASSLA.

In some circumstances, information may also be provided by an employer, representative, professional adviser, government agency, education-sector organisation or another third party where permitted by law.

3. Why we collect your information

We collect and use personal information so we can provide relevant, effective support to our members and fulfil SASSLA's role as an association for education leaders. This may include using information to:

• establish, administer and renew memberships;
• respond to enquiries and provide member support;
• provide or facilitate professional, industrial, HR or legal assistance;
• understand a member's circumstances and provide appropriate guidance;
• advocate on behalf of individual members or the broader membership;
• develop policy positions and represent the interests of education leaders;
• deliver events, professional learning and member resources;
• communicate news, updates, opportunities and membership information;
• improve SASSLA's services, communications and member experience;
• administer payments and organisational operations; and
• comply with legal, regulatory and professional obligations.

Where appropriate, information may be aggregated or de-identified to help SASSLA understand broader issues affecting education leaders and inform its advocacy and services.

4. Information shared when seeking advice

We recognise that seeking assistance from SASSLA can involve sharing highly personal or sensitive information. SASSLA will take reasonable steps to protect this information and restrict its use and disclosure to what is reasonably necessary to provide assistance, manage the matter or meet applicable legal and professional obligations. Where a matter requires specialist assistance, relevant information may need to be shared with SASSLA's professional advisers, legal practitioners or other appropriate service providers. Members should be aware that not every communication with SASSLA will automatically be protected by legal professional privilege. Whether privilege applies will depend on the nature and circumstances of the communication and the involvement of a legal practitioner.

5. When we may disclose information

SASSLA does not sell members' personal information. We may disclose personal information where reasonably necessary to:

• professional advisers and legal practitioners assisting SASSLA or its members;
• technology, communications, payment, data storage and other service providers supporting our operations;
• government departments, agencies, regulators, courts or tribunals where authorised, required or appropriate;
• education-sector organisations where necessary for advocacy or representation and permitted by law; or
• another person or organisation where you have consented to the disclosure.

We may also disclose information where required or authorised by Australian law. Where possible and appropriate, SASSLA will seek to use aggregated or de-identified information for broader policy and advocacy purposes rather than information that identifies an individual member.

6. Communications and marketing

SASSLA may use members' contact information to communicate membership information, sector updates, advocacy activity, events, professional learning opportunities and other information relevant to SASSLA's work. You can unsubscribe from promotional electronic communications at any time using the unsubscribe option provided or by contacting SASSLA. Some communications may be necessary for the administration of your membership or delivery of a service you have requested.

7. Website, cookies and analytics

When you use the SASSLA website, certain technical information may be collected automatically, such as your device type, browser, IP address, pages visited and interactions with the website. SASSLA may use cookies and analytics technologies to understand how its website is used, improve its performance and provide a better online experience. Where third-party platforms or services are used, those providers may also collect information in accordance with their own privacy policies.

8. How we protect your information

SASSLA takes reasonable steps to protect personal information from misuse, interference, loss and unauthorised access, modification or disclosure. These measures may include appropriate administrative, technical and physical safeguards, restricted access to sensitive information and the use of reputable technology and data-storage providers. No method of electronic transmission or storage is completely secure. Where SASSLA becomes aware of a data breach, it will assess and respond to the incident in accordance with applicable legal requirements.

9. Overseas storage and disclosure

Some technology, communications, data-storage or other service providers used by SASSLA may store or process information outside Australia. Before publication, SASSLA should identify whether overseas disclosure occurs and, where practicable, the countries in which recipients are located. Where SASSLA discloses personal information overseas, it will take reasonable steps to comply with applicable requirements under Australian privacy law.

10. Accessing or correcting your information

You may request access to personal information SASSLA holds about you or ask us to correct information that is inaccurate, incomplete or out of date. Requests can be made using the contact details below. SASSLA will respond within a reasonable period and may need to verify your identity before providing access or making a correction. In some circumstances, access may be limited or refused where permitted or required by law. Where appropriate, SASSLA will explain the reason.

11. Retaining personal information

SASSLA retains personal information for as long as reasonably necessary to provide services, administer memberships, maintain appropriate organisational records and comply with legal, regulatory, insurance and professional obligations. Where personal information is no longer required and SASSLA is not legally required to retain it, reasonable steps will be taken to securely destroy or de-identify it. Different retention periods may apply to membership, financial, employment, legal and professional records.

12. Privacy complaints

If you have concerns about how SASSLA has handled your personal information, please contact us using the details below. We will acknowledge and investigate privacy complaints and aim to respond within a reasonable period. If you are not satisfied with our response, you may have the right to make a complaint to the Office of the Australian Information Commissioner or another relevant regulator.

13. Anonymity

Where lawful and practical, you may interact with SASSLA anonymously or using a pseudonym. However, SASSLA may need to know your identity to administer membership, process payments, provide individual professional or legal assistance, advocate or act on your behalf, or otherwise provide particular services.

14. Changes to this Privacy Policy

SASSLA may update this Privacy Policy from time to time to reflect changes to its services, technology, information-handling practices or legal obligations. The current version will be published on the SASSLA website with the date it was last updated.

15. Contact SASSLA

For questions about this Privacy Policy, to request access to or correction of your information, or to make a privacy complaint, contact:

SASSLA

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Last updated: September 2026